Quality Control Management System
Attention Purchasing and Quality Control:
Jiffy Machine is please to present you with our curent updated quality control manual and Facility List. Jiffy Machine is eager and looking forward to becoming a quality supplier for you. Should you have any questions or need more information please fell free to call us anytime.
Butch Christensen
Owner
Policy
Management Commitment
- The management of Jiffy Machine is cognizant of the necessity of mantaining the ultimate in reliablility of its priducts
- Jiffy Machine, therefore, assigns the responsibility for quality and reliability of the company’s products to each level of line management. The Quality Assurance Organization is assigned as the management element responsible for continual assessment, documentation, and reporting, of matters pertaining to the Quality Control System
- To assist the Quality Assurance Department in maintaining quality/ reliability, while pledges its support to the Quality Assurance Department and will provide the necessary personal, equipment and facilities necessary to carry out the required functions.
Safety Plan and Housekeeping
- It is the intent that Jiffy Machine be a safe, clean orderly place of employment. This can only be accomplished through the co-operative efforts of all its employees.It is the practice of Jiffy Machine to supply suchitems as ear plugs, gloves, safety glasses, and other items for your protection. We must demand each employee take care of and use safety equipment supplied and available for their use. When these items are used they will help to reduce industrial injuries
- It is a must all machine safety equipment be used and in proper adjustment when machines are in operation
- One of thelarger causes of accidents is poor house keeping. A shop is where you spend a large portion of your life, therefore it should be kept clean, neat and orderly, to reduce chance of an accident. It also make for a more enjoyable place of employment.
- It is a must each emplotte use all safety equipment supplied to cover each operation as well as practice all safety procedure. The plant is to be kept clean and orederly, all equipment is to be maintained, and kept in good safe working condition. Weekly tours through the plant will be made for the sole purpose to see that the above procedures are being adhered to and any deviation will be delt with immediately.
- Any Accident, regardless of how minor, will be investigated to determine cause, and action will be taken to prevent reoccurrence
Qualification and Training Personnel
- Jiffy Machine training program is designed to assure that all Quality Control, Manufacturing and Test Personnel are adequately trained and qualified to perform their assidned tasks on items being manufactured by Jiffy Machine
- Training for most manufacturing and inspection operations are “on the job” under the instruction of a leadman, forman or supervisor, skilled in the job. A review of trainees is made after completion of the seventh week and at six month intervals there after. Personnel at the top of their classification are reviewed annusaly. This review places emphasis accuracy and quality of work.
- In the event that the customer should require a certified operator for a particular process, the personnel will be trained and certified and records will be maintained of all personnel certified indiciation the date of the last cerification.
Control of Manual
- This manual is issued to all necessary personnel of this organization connected with inspection of Quality Assurance, the DCMC QAR, and all government agencies concerned. Copies of this manual for customers will be issued upon request from the contracts Administrator servicing thoses customers.
- The Manual will be reviewed by the undersigned and reviewed on a conitnuin basis (at least annually). The reviewers, revisions and additions will be entered in preface and paragraphs revised will be signified by a symbol to the left under the paragraph number.
- Each manual is serialzied. All manuals are issued and controlled by this number. All changes will be forwarded to DCMC, QAR’S. Copies to other government agencies and customers will not be maintained with latest revision unless specifically requested.
- All procedures conatined herein have been approved by the undersigned, and any changes shall require written evidence of approval by same.
Butch Christensen
Owner
Scope
- The procedures contained in this manual are established by Jiffy Machine for the purpose of assuring a quiality control system conforming to all requirements of Military specifications, MIL-I-45208 and related documents
- The procedures outlined in this manual apply uniformly to all parts, assemblies, and tooling manufactured by Jiffy Machine for all customers, whter they are agencies of the U.S. Government, their prime contractors, or commercial accounts, with the following exceptions:
- Parts manufactured under development contracts with an agency of the government of the United States. or under development contracts with commercial concerns where MIL-I-45208 is not a part of the contract.
- In instances of conflict between any part of this manual and Government or customer specification, directives or purchase order terms, the latter shall apply.
- AVAILABILITY OF DOCUMENTATION: all certifications and supporting documentation referenced in this procedure shall be made available to authorized personnel upon request.
Organization
General Policy
- Jiffy Machine has assigned to all levels of line management the responsiblity of contributing to the quality programs as defined by our various customer requirements. Attached as exhibit I is a functional organization chart.
Contract Administration
- Contracts Administration, in the initial negotiations with the customer, will assure that the customer’s requirements are adequately detailed to assure a satisfactory planning effort.
- Contracts Administration prepares the formal proposal to the customer’s requirements assuring that, when required, the proposal includes quality control procedures to be used on the job.
- Upon recipt of a released contract/ purchase order, contracts Administration reviews the contract/ purchase order to determine that the quality requirements are consistent with those originally requested/proposed. Significant differences,. effecting contract preformance, will be verified with the customer prior to preparation and release of the job order which authorizes effor to begin. Copies of the Job Order, drawings, specifications, and other documents covering customer job requirements are furnished to Manufacturing and to Quality Assurance for review prior to planning release.
- Contracts Administration recives and process all changes in accordance with paragrah 4.1. All corrective action statements made to the customers shall be coordinated through contracts administration.
Manufacturing Operations
Planning and Manufacturing Engineering
- Upon receipt of the Job Order, Manufacturing Planning prepares a Manufacturing Order for each part, Sub-assembly and/ or assembly required. manufacturing order call out the inspection requirements as reflected in customer engineering documents and/or Quality Assurance requirements
- Planning is responsible for the preparation of Manufacturing orders and bills of Materials, which includes material specifications and controls for all raw materials.
- Manufacturing Orders and Bill’s of Material are approved by quality assurance before release.
- Planning controls drawings and specifications and processes all changes in accordance with paragraph 4.1
- Manufacturing engineering has the responsibility for the designing and manufacturing of special tooling and assuring the correctnes of such tooling before release to the production department.
Production Control
- Production control is responsible for the orderly flow of manufacturing Orders through their planned sequence of operations, as scheduled, and the statusing of all work in process.
- Production Control has the responsibility of receiving and stores in accordance with para, 6.1.
- Productiuon control has the responsibility for the control of government and customer owned property in accordance with paragraph 7.2
- Production control prepares shipping documents, and other necessary paper work, such as DD-250’s for direct shipments.
Manufacturing
- Manufactuing management and supervision see that all production is in accordance with the instructions in the manufacturing Orders, and other applicable documents, and that quality products are produced in accordance with customer’s scheduled requirements.
- To assure timely corrective action, Manufacturing furnished Quality Assurance with corrective action statements on rejections, and follows up on the effectiveness of such corrective action.
Purchasing
- Authorized by the Bill of Material (para. 3.1.3.1), the Purchasing Department procedures the necessary raw marterials, parts and services from qualified vendeors at competitive prices. Purchase orders prepared shal contain all the data required by paragraph 5.2.
Plant Engineering
- Plant engineering provides and maintains facilities for the efficient production of quality parts. A further responsibility of plant engineering is to see that safety and housekeeping is maintained in accordance with paragraph 1.2.
Technical operations
Engineering
- Engineering serves the quality effort by providing a complete engineered procut to customer requirements and acts as a consulting service to customer and to other departments on specific design problems.
Quality Assurance
- The Quality Assurance organization is assigned as the management element responsible for continual assessment, documentation and reporting of matters pertaining to the quality system.
- Their responsibilities in this regard are outlined in subsequent portions of this manual.
Quality Assurance Audit Program
- The Quality Assurance management audits the adequancy of quality program procedures, inspections, tests, process controls, and certifications performed in each area.
- The Audit includes examination of all quality operations and documentation comparison with established requirements. This examination will be carried out both in the quality review stage of the M.O. Planning, (Ref:3.3.2) and physically inspected for conformance at the time of in-process inspection.
Initial Quality Planning
- This initial quality planning is a joint effort of manufacturing and quality assurance to identify any unusual or special requirements. The review for unique requirements include a complete ecamination of all customer requirements, including drawings, work statements, exhibits and references.
Contract Stage
- Immediately after recipt of a contract and preferably prior to start of contract performance, the procedure outlined in paragraph 3.2.1 is replaced and the quality planning is formalized by the inclusion in the work instructions. (paragraph 3.3)
Work Instructions
General Requirements
- Documented work instructions are prepared for all work which affects product quality. Instructiosn shall be clear, concise and approximate to the nature of the work and circumstances under which the work is done. When required, the instructions shall establish quantitative or qualitative criteria for determining that each work operation has been done satisfactorily.
- In those instances where government or other customers specifications or drawing notes provide definitive instructions for material procurement, fabrication and acceptance, they may be referred to on the work instructions and need to be replaced in detail.
Manufacturing Order (M.O.)
- The basic work instructios is the manufacturing Order which serves as a traveler and inspection record for parts and assemblies
- The M.O. provides manufacturings instructions in a sequential order, along with the sequential callout of in-process and final inspection points. the M.O. specifies the tools to be used in carrying out the operation, and if applicable, the controlled condition under which the operation is to be performed.
- Before issurance, the M.O. is reviewed and approved by Quality Assurance (Ref: 3.1.4.3)
- Upon recipt of a change order the M.O. is reviewed and revised as necessary in accordance with paragraph 4.1.
Detailed Work Instructions
- In those instances where the M.O. would provide insufficient detail for control of fabrication, separate inspection detailed work instructions are prepared and referenced in the M.O.
Bill of Material
- To provide instructions for the procurement of raw material, planning prepares the “Bill of Material” which includes material specificiations and controls for all raw materials. before release of the Bill of Material it is audited and approved by Quality Assurance.
Material Procurement Specifications
- Material is purchased directly from the Bill of materials. Submittal of complete cerifications are specified on all purchases where required. Jiffy Machine uses qualified vendors for all productive materials.
Quality Assurance Plans
- If required by contract, or if contractual requirements are not clear as to Quality Assurance provisions, a detailed Quality Assurance plan (QAP) is prepared and submitted to the customer for approval.
Distribution and Control of Work Instructions
- Work instructiosn (M.O.’s) are issued to all concerned, with fabrication, control, and audit of the operations performed.
- Revisions to M.O.’s are made by planning and revisions are controlled per Para. 4.1. As a record of changes, each new addition of the M.O. gives the revision number and the date of release. The latest revision of the M.O. is released to the shop by the responsible planner.
- Distribution is controlled and upon issurance of a revision, all circulated obsolete copies are recalled and filed or destroyed.
Records
General Requirement
- The Quality Assurance Department shall maintain objective records of quality on all parts produced. These records shall be complete and reliable. These records are available to Government personnel upon request.
- Separate manufacturing order are used for each part. Unless otherwise required, most linear determinations are by attribute and an inspection stamp on the M.O. for the part shall attest that the characteristic has been determined and found acceptable for the particular part.
- When required by contract the records will include the specific measurement taken to show that demensional requirements have been met.
- In those instances where an exact measurement or test or series of exact measurements or test are required to determine acceptability the records shall show all observations actually made.
- Receiving inspection records will indicate the number and type of deficiencies found and the number of items that passed or failed. In those instances where sampling inspection is used, the record will show the inspection level (AQL) and sample size.
Traceability
- All Material received by Receiving Inspection is identified by the receiving Inspector with a Receiving Inspection report number. The Receiving Inspectio Number identifies the material to a Purchase Order, Vendors material designation, lot number, certification and/or test report.
- All parts which require traceability are identifiable. A record is made by the assiged inspector on the Manufacturing Order of the raw material used. The traceability of the raw material in a particular part, leads to a Receiving Inspection Report.
Traceability
- All material received by Receiving Insepction is identified by the Receiving Inspector with a Receiving Inspection report number. The Receiving Inspection Number Identifies the material to a Purchase Order, vendors material designation, lot number, certification and/or test report.
- All parts which require traceability are identifiable. A record is made by the assigned inspector on the Manufacturing Order of the raw material used. The traceability of the raw material in a particular part, leads to a Receiving Inspection Report.
Record Retention
- Active files are maintained for a minimum of six months after completion of a contract. Quality Control records are retained in inactive files for the period specified by the contract. If no retention date is specified, records are maintained for four years.
- Manufacturing Orders are test reports are filed as a part of the Quality Assurance records.
- Records of Rejection and disposition are filed as a part of the Quality Assurance records (para. 3.5, 6.5).